Click to view and download: Emergency & Safety Manual
Emergency Procedures – Quick Reference Sheet
**This quick reference is intended to be used for the first few steps in an emergency, please see the appropriate section(s) in the link above for complete details when addressing emergencies.**
Important cell phone numbers of staff to contact in case of an emergency
Ron Minnicks: 561-317-9377
Philip Rylands: 561-446-1411
Gloria Rex: 561-379-8391
Sofia Maduro: 561-335-9252
Cynthia Martsolf: 561-657-7180
PART I: Familiarizing Yourself with Each Building
• Know all the emergency exits in the building you are in
• Be familiar with the locations of all fire extinguishers and/or pull stations in your building
PART II: Reporting Emergencies
Pick up handset and dial 9-1-1
Inform dispatcher of:
• Your name and telephone number
• The nature of problem
• Your location (building, address, specific location, etc.)
• The severity of the problem
Do not disconnect the call until instructed to do so by the 9-1-1 operator
If possible, send a person to the entrance of the building to direct the emergency response team members to the scene
Any office employee or staff member aware of any fire or emergency will immediately call 9-1-1 then notify the Director of Facilities Management and/or Senior Assistant of Facilities Management
PART III: Medical Emergencies
Medical emergencies include a sudden illness, an accident, or injury. In the event of a medical emergency, call 9-1-1
At no time should an employee be directed to perform emergency duties which may endanger his/her life
Depending on the severity of the injury or illness follow the procedures outlined below:
1. CALL 9-1-1 (If you cannot place the call have someone else do it)
2. Keep the victim still and comfortable. DO NOT MOVE VICTIM unless it is needed to avoid further injury
3. Ask victim, “Are you okay?” or “What is wrong?”
4. DO NOT transport a victim in an extreme emergency to the hospital or any other facility. CALL 9-1-1
5. Contact Building and Grounds department as soon as possible
6. Complete Medical Emergency (internal) form. (See tab: Medical Incident Form)
EMERGENCY PROCEDURES – Quick Reference sheet
IN CASE OF FIRE
Activate the fire alarm. Call 9-1-1
Use a fire extinguisher only if safe to do so & you have been trained
Evacuate to the The Mall Lawn assisting those in need
Stay low if confronted w/smoke. Check closed doors for heat before opening
Stay away from buildings until notified to return
Notify the Director and/or Sr. Associate of Facilities
MEDICAL EMERGENCY
CALL 9-1-1 immediately. Wait for ambulance
All identified medical emergencies should be evaluated by EMS
Keep the victim still and comfortable. DO NOT MOVE VICTIM unless it is needed to avoid a worse condition
Ask victim, “Are you okay?” or “What is wrong?”
Personal transport should not occur
Notify Director and/or Sr. Associate of Facilities
WORKPLACE VIOLENCE
CALL 9-1-1 immediately
Run if you can
Hide if you can
Fighting with the aggressor should be the last resort
ELECTRICAL OUTAGE
Employees remain in their designated work area until directed to do differently by a supervisor
Use flashlights if needed
DO NOT use candles or other types of flame or heat-producing devices for illumination
All machines and equipment shall be shut-off
Notify Director and/or Sr. Associate of Facilities
ELECTRICAL STORMS
All employees working outdoors will move inside a building
Stay away from any openings such as windows, doors, etc.
Stop operations as needed
Electrical equipment may be shut-off depending on the storm intensity following Supervisor’s instructions
Notify Director and/or Sr. Associate of Facilities
AED – (Automatic Electronic Defibrillators)
The Society provides AED machines throughout the (4) buildings. Please familiarize yourself with the location of this equipment and contact your supervisor as to which employees are trained for the use of this equipment. If any current or new employee is interested in being trained to use this equipment, please contact the Director of Buildings and Grounds to be placed on the “to train” list. Training for the use of the AED equipment is voluntary and not required by The Society for employment.
AED – Locations
Dixon Education Building – Reception Desk
King Library – Circulation Desk
O’Keeffe Building – main Customer Service Desk
Rovensky Building – 1st Floor Reception Desk and 2nd Floor Children’s Library Circulation Desk
Fire Extinguisher Locations
Dixon Education Building
1st Floor
Hallway between Dobbs Classroom & Offices
Electrical Room across from Offices
A/C Mechanical Room across from Offices
Hallway outside Johnson Hall
Kitchen Entrance Door (South)
Back Stage (2) Front of Stage East and West
North Entry (Seaview Ave.) (2 – East and West)
2nd Floor
Auditorium A/C Room
East Hallway (near Artist-in-Residence Apartment)
West Hallway near Stairway
Artist in Residence Apartment
Kitchen next to Washer/Dryer
Pannill Pavilion
Kitchen near Fire Panel
Hallway outside Women’s/Men’s Restrooms
King Library
1st Floor
North Stairway
2nd Floor
Staff Breakroom
Dixon/ King Generator Enclosure
Inside the Enclosure
Rovensky Administration Building
Basement Equipment Rooms
Elevator Mechanical Room Left of Entrance
Phone Equipment Room Left of Entrance
Storage Room Right of Entrance
Ground Floor near Main Elevator
1st Floor
Kitchen Right of Main Sink near First Aid Kit
Executive Ofc Kitchenette Hanging on Right Side
2nd Floor Children’s Library
Staff Break Room near Sink
Near SW Emergency Exit Stairway
3rd Floor
Archives and Storage – None
Staff Offices SW Hallway
Landing near Elevator near Garden Club Office
O’Keeffe Building (galleries and auditorium)
Galleries/Kitchen/Workroom
Receiving Door (North)
Workroom Door to East Gallery
Kitchen Hanging next to Wall Phone & Light Switch
Tech Offices 2nd Floor Landing next to Refrigerator
Director B&G Apartment Kitchen
Main Entrance Vestibule
South Hallways near Restrooms
Auditorium North and South Exit Doors (2)
Backstage North and South (2)
Art Curatorial Offices near Projection Booth Stairway
Projection Booth past 1st A/C Room on Right
FIRE EXTINGUISHER – USE
Remember PASS
PULL the pin
AIM the nozzle towards the bottom of the flames
SQUEEZE the handle
SWEEP the fire towards the bottom of the flames
Fire Alarm Pull Station Locations
Dixon Education Building
1st Floor
Main Entrance Doors
Main Hallways SW Stairway
NE Lounge- East Door
North Door to Donnell Terrace (East)
North Door to Donnell Terrace (West ADA Ramp)
South Service Door Near Offices
Backstage East
Backstage West
North Entrance (Seaview Ave – 2 Stations)
2nd Floor
West Stairway near Greenroom
King Library Building
1st Floor
Main Entrance – North side
North Stairway – Staff Entrance
South Stairway exit Door
2nd Floor
Elevator Wall
O’Keeffe Building (galleries and auditorium)
1st Floor
Main Entrance Doors (west side)
South Hallway near Restrooms
Staff Entrance
Hall outside Kitchen near Panel Room
2nd Floor
Projection Booth
Pannill Pavilion
North Kitchen Doors
West Door near Fountain Pumps
Rovensky Building
Children’s Library Reception Desk*
*PLEASE NOTE: Due to a state-of-the-art fire suppression system in the Rovensky building pull stations are not needed. However, one is located at the Children’s Library reception desk.
If you have any questions call the Director of Buildings and Grounds.